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Regional Administrative Assistant

  • PPL - People
  • San Francisco, USA
  • Cathay Pacific
  • Application Deadline
    06 Aug 2021
Company Description

Let your passion fly! We’re proud to be one of the world’s leading airlines. Our reputation is built on a long track record of success, an ongoing commitment to our home Hong Kong, and on the delivery of customer service that’s straight from the heart. All of this is possible due to our talented people who share our passion for aviation and our commitment to being the best. Our global family can open up a world of opportunities for you. This means that your first role at Cathay Pacific won’t be your last. It could take you anywhere. Join us and discover just how far you can go!

Role Introduction

To actively support the Senior Vice-President, Americas and Human Resources/People Team, to achieve regional objectives by providing high quality, accurate and timely professional assistance consistent with the operating practices of the organization and external compliance.

Key Responsibilities

  • Manage documents, briefing papers, reports and presentations and assist with data preparation and formatting
  • Coordinate events and employee functions as required (e.g. Annual Conference, Celebrations, Long service Awards, etc.)
  • Provide administrative and logistical/travel support to Senior Leaders throughout the region as required
  • Coordinate tenancy and administrative issues for Expatriate staff
  • Consistently provide high quality administrative and organizational support (calls, emails, mail, diaries/assessing priority of appointments, meeting minutes, expense submissions, etc.)
  • Liaise with building management and manage office facilities as required
  • Provide administrative support to the wider Senior Regional Management team as required
  • Assist People Team with HR-related processes as required, including confidential and accurate recording of employee information in HRIS and other systems and all aspects of on-boarding and off-boarding
  • Assist with day to day initiatives regarding employee engagement, communication and recognition for example coordinating meetings, training, events
  • Manage the local People SharePoint site
Requirements

  • Certificate or post-secondary degree/diploma in a business related field is an asset
  • Ability to work with all levels of employees effectively
  • Desire to develop expertise in the field of Human Resources and tech savviness are a must
  • Experience with various Human Resources Information Systems is an asset
  • Advanced proficiency in the use of Microsoft Office (Outlook, Excel, Word, PowerPoint)
  • Strong organizational and time management skills with the ability to meet tight deadlines and adapt to changing situations
  • Excellent interpersonal skills with demonstrable experience in successful relationship building across remote offices
  • Attention to detail and high-level accuracy
  • Strong written and verbal communication skills
  • Proven ability to deal with confidential and sensitive information with discretion is a must
  • Flexibility in adapting to different management styles
  • Sensitive and responsive to the requirements of different cultures and personalities
Personal & Application Information

EOE, Including Disability/ Vets

Interested candidates must apply via the Company website by the posting deadline. 

Apply now