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Finance Manager

  • Financial and Legal Services
  • Dubai, UAE
  • Cathay Pacific

Location: Dubai

Application Deadline: 16th January 2020

Purpose: To support the Regional Head of Finance and local business units to ensure robust control and compliance of financial operations in the country in addition to conducting accounting and finance activities in line with established company policy.

To provide analysis and recommendations to local port and department managers where required.  

Key Responsibilities and Tasks:

Compliance – Legal, Taxation, Regulatory Reporting

  • Ensure accurate and timely filing of tax returns, audits, declarations, applications/renewals of all required licenses and other financial-related matters to local authorities
  • Fully comply with all applicable laws and regulations, including maintenance of necessary accounting records as per local requirements including oversight of company / branch office registration
  • Check and sign declarations and deposits of accounts to banks, Chamber of Commerce and other local bodies as required
  • Check and sign Value Added Tax, withholding tax, noise, airport and other tax declarations and payments in accordance with local legislation
  • Manage the handover of finance-related matters between Country Managers, including signatory changes and registration with local bodies
  • Monitor and update country management and Regional Finance Office on new local requirements which may give rise to changes in risk exposure and/or changes in working procedures

Control and Risk Assessment

  • Ensure the company’s principle accounting policies are followed, such as the Finance Manual (Head Office), Outport Accounting and Internal Control Manual (overseas countries) and Credit Control Policy and Guidelines
  • Ensure proper authorisation of contracts and expenditures
  • Partner with the Country, Port, Department Managers to ensure completion of the Control Self-Assessment for risk management
  • Perform regular audits (at least annually) on finance processes to identify any breaches of, or risks to, company policies and work with management to implement robust controls

Management and Financial Reporting

  • Ensure timely and accurate recordings of revenue, expenses and balance sheet items in the general ledger
  • Ensure compilation of monthly and annual accounting schedules, bank reconciliations and other account reconciliations
  • Ensure preparation of cash flow forecast summarising cash movements within the port and regularly remit any surplus funds to Head Office

Cost Control

  • Partner with country management and the Regional Finance Office to prepare budgets, forecasts and ad hoc financial analysis as required
  • Critically review actual spend as compared to budget and work with stakeholders to identify cost saving opportunities
  • Ensure preparation of monthly analysis for country management and Regional Finance Office on cost variances
  • Implement cost saving initiatives wherever appropriate

Credit Control

  • Establish, maintain and comply with the company credit policy for appointing new agents and work with the sales teams to evaluate potential new agents in line with policy
  • Ensure that necessary security from agents is obtained and maintained
  • Perform annual credit reviews for all non-IATA agents and General Sales Agents and lead monthly debtors meetings with cargo and sales teams
  • Ensure country management and Regional Finance Office stay informed of the financial status of agents and take action to minimise exposure and losses
  • Review any bad debts proposed by the cargo and sales teams to ensure appropriate justification and ensure the write-offs are authorised by applicable signing authority
  • Review any default payments and ensure collection is pursued through IATA, bank guarantees, collection agencies, legal avenues, etc.
  • Actively participate in or lead local external working groups that oversee the setting up of Billing and Settlement Plan and Cargo Accounts Settlement Systems (CASS) credit control parameters and implement processes accordingly

Banking and Treasury

  • Oversee the cash management process, including cash and petty cash monitoring, fund transfers to Head Office and the minimisation of idled cash
  • Ensure the authorised signatory lists for local bank accounts are up-to-date
  • Open and close bank accounts as necessary for operational purposes and ensuring appropriate bank account reconciliations are performed
  • Develop and maintain external banking relationships, including online banking security access for local bank accounts
  • Manage local corporate credit card programs as necessary
  • Ensure correct records are kept of local vehicle mileage in accordance with local requirements, if applicable

Payroll

  • Ensure payroll payments are approved and released in a timely manner
  • Liaise with the People Department and country management to establish robust controls and approval processes governing payroll
  • Partner with the People Department to ensure that salaries and employee benefits are paid in accordance with local regulations and company policies
  • Review payroll calculations to ensure they are consistent with and reconcile with current employment records

Administration and Supplier Management

  • Manage and maintain accurate local inventory and asset registers
  • Manage local supplier contracts, including office rental, telephone and insurance
  • Participate in, or lead, local contract negotiations to help secure favourable finance terms and to manage third party contracts as required
  • Ensure vendor details and delegation of authority list is up-to-date in SAP at all times
  • Ensure rates in SAP Flight-to-Settle module are correct and inform Head Office Purchasing department of required changes if necessary
  • Any other reasonable task as required

Business Support and Process Improvement

  • Prepare business cases to be submitted to Regional or Head Office when required and ensure proper corporate governance and monitoring of costs for major business projects
  • Continually review and feedback to country management and the Regional Finance Office on opportunities for process improvement and working efficiency
  • Provide Finance-related support to other local departments as required and participate in industrial working groups for discussions and resolutions as required
  • Provide support to Regional Finance Office with country-related and local language matters as required

People Development and Performance Management

  • Lead, support and encourage own team to achieve success
  • Build a strong and motivated team ensuring the right people are in place to foster positive team spirit and effective teamwork
  • Supervise and mentor direct reports, encouraging effective collaboration
  • Demonstrate leadership and lead by example in accordance with Cathay’s core values
  • Develop employees with high potential and identify learning opportunities to ensure appropriate training and development
  • Maintain active and ongoing dialogue in relation to employee goals and individual performance
  • Actively engage with employees to enhance communication and their understanding of department goals
  • Enhance the employee experience in line with the role level and the internal brand promise

E & A

  • Emergency and Accident and Crisis Response responsibilities as required.

Qualifications / Experience

Academic Qualifications

  • Degree in Accounting or related discipline with sound accounting knowledge
  • Post-graduate accounting qualification in Accounting (e.g. Chartered Accountant, Certified Practicing Accountant, Chartered Management Accountant, etc.) or related discipline  

Knowledge, skills, training and experience

  • A minimum of four years’ experience in Finance/Accounting is essential
  • Experience in the airline industry is an advantage
  • Experience in SAP is an advantage
  • Minimum of two years’ experience in leading a high performing team
  • Sound understanding of local country’s business practices
  • A good team player with strong interpersonal skills and can interact with all levels within the organisation and region
  • Demonstrable experience in improving current work practices and implementing new ideas
  • Strong planning, problem-solving and organisational skills and is able to prioritise and manage multiple tasks and deadlines
  • Strong understanding of Cathay Pacific policies and procedures
  • Superior written, oral communication, negotiation and presentation skills
  • Demonstrates cultural sensitivity and diplomacy
  • Leads, adapts and embraces constant change