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Executive Secretary - Chief Financial Officer

  • Corporate Services
  • Hong Kong Special Administrative Region of China
  • Cathay Pacific

Reports to: Chief Financial Officer

Department: Executive Office


This position is to provide a full range of secretarial and administrative support to the Chief Financial Officer

Key Responsibilities 

  • Perform diversified secretarial and administrative duties, provide full spectum support to Chief Financial Officer.
  • Manage CFO’s schedule, coordinate meetings, appointments, and conferences with internal and external parties
  • Prepare presentations, reports and all paperwork for meetings with both internal and external parties
  • Arrange complex travel arrangements and logistics
  • Handle enquiries and requests and external communications with professional manner
  • Acting as a liaison contact for external business partners, VIP guests and clients
  • Proficiency in handling correspondences and drafting reply in English and Chinese
  • Maintain easy-to-retrieve filing and namecard system
  • Process CFO’s expenses claims via SAP system
  • Organize regular and ad-hoc events, meetings, business lunches and dinners for CFO
  • Undertake ad-hoc tasks as assigned


  • Formal secretarial training or equivalent qualification
  • Minimum 7 years' secretarial/administration experience with at least 3 years being a secretary to a senior executive
  • Good problem solving skills and capable to handle sensitive and confidential information
  • Good communication and interpersonal skills with the ability to deal effectively with internal and external parties
  • Good team player with minimal supervision
  • Strong planning and organizing skills and attentive to details
  • Able to work under pressure and to meet tight deadlines
  • Strong prioritizing skill and ability to multitask
  • Responsible, self-motivated, able to work independently in a dynamic environment
  • Excellent command of both written and spoken English and Chinese, good spoken Mandarin will be an advantage
  • Familiar with ALTEA system and SAP
  • Proficiency in MS Office (Word, Excel, PowerPoint and Chinese Word Processing)

Application Deadline: 23 September 2019 


Cathay Pacific is an Equal Opportunities Employer. Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only. Candidates not notified within eight weeks may consider their application unsuccessful. All related information will be kept in our file for up to 24 months. A copy of our Personal Information Collection Statement will be provided upon request by contacting our Data Protection Officer.