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Assistant Manager - Employee Services

  • Corporate Services
  • Hong Kong Special Administrative Region of China
  • Cathay Pacific

Reports to: Global Business Services Manager

Department: Global Business Services (GBS)

GBS will be Cathay Pacific's trusted partner in establishing end to end processes and services to deliver value through simplification, innovation and automation.

The ultimate purpose of this role is to deliver quality services, in a cost effective and efficient way, to all business units / subsidiaries, employees and external stakeholders.

This role is accomplished by supporting and providing inputs to projects on, for example:

  • Standardization and simplification of policies and procedures
  • Review of existing tools on documentation and information management
  • Proposal and implementation of improvement initiatives such as lean, robotics, and ECM
  • Improvement of GBS presence throughout internal communication channels

Key Responsibilities

Employee Services team is part of the Hire to Retire (Employee Services) stream which provides services and administration of the end-to-end transactional activities associated with the employee experience for employees and business units.  The stream currently covers on-boarding, employee benefits, employee mobility, and off-boarding activities, and the scope is under expansion. We are looking for an experienced professional in leading a team of 15 people within the employee benefits stream in administering benefits such as staff travel, housing, and others such as medical, dental, insurance, retirement fund, children education allowance, and other benefits administration. This role is expected to work with the GBS Manager on project and daily operations on an 80-20 time-allocation basis respectively.

Daily Operations

  • Lead the team in ensuring tasks are carried out to a high standard and completed within service level agreements (SLAs)
  • Provide regular operational feedback to the GBS Manager as well as identify and escalate potential serious operational and customer issues
  • Act as escalation point for Associate Executive / Executive, assisting with query resolution and case managing complex queries
  • Coach and support the teams in ensuring the employee services processes are in accordance with the agreed service levels and ensure back-end operations are efficient and effective.  Be a role model for team members and develop individuals to ensure they reach their maximum potential
  • Given the management of sensitive data, to maintain confidentiality and observe data protection and associated guidelines where appropriate
  • Ensure consistent delivery of established SLAs through active, ongoing management
  • Identify common feedback to enable Customer Services team or future technology to respond to employees with a view to continually improving customer services and GBS productivity

Process improvement initiatives

  • Lead process improvement initiatives within GBS as well as with business units, to deliver efficiencies and benefits to internal and external customers
  • Undertake any project work relevant to the activities of GBS as requested by the GBS managers
  • Act as a Project Manager to lead cross-functional team and project meetings and work collaboratively with all necessary individuals to achieve the goals of each given project
  • Document and monitor business processes, business rules, metrics and standard operating procedures as a result of improvement initiatives
  • Track, measure and achieve defined department metrics
  • Work with key stakeholders to determine areas for optimization; develop solutions to continuously improve and streamline processes and to develop value adding enhancements
  • Partner with stakeholders to implement process modifications that support changing business and compliance requirements

Requirements

  • Tertiary education in business, HR or relevant discipline
  • 5+ years of experience in general HR administration within General Business Services / Shared Services environment
  • Demonstration of leadership skills by role-modelling, engaging the team and creating a positive environment 
  • Ability to multi-task between daily operations and project initiatives in a fast-paced environment
  • Experience in maintaining a working knowledge of labour, human resources, legal and operational issues related to Cathay's HR systems
  • Strong analytical and problem-solving skills
  • Capability to work independently with strong sense of responsibility
  • Open-minded in adopting technologies
  • Customer-centric. Ability to act consistently and fairly with GBS customers/business units, focusing on resolving issues and performing with a customer focused attitutde
  • Strong written and verbal Chinese (Cantonese) and English communication skills
  • Ability to maintain the highest degree of confidentiality, and be discreet and professional with all levels of the organisation

In addition to the above, the Assistant Manager – Employee Services is required to meet the additional requirements below:

  • Capable of providing leadership and direction to direct reports
  • Strong project management with ability to manage multiple conflicting priorities
  • Experience across different functions within Employee Services stream
  • Strong influencing and interpersonal skills to collaborate with Business Units and work with a diverse group of people to meet goals and objectives
  • Take initiative to identify and anticipate client needs and make recommendations for implementation
  • Strong verbal and written communication
  • Certified Yellow Belt (Completion of at least one yellow belt project) and completion of green belt training (or equivalent)

Key Competencies

  • Developing Professional Expertise
  • Analysis and problem-solving
  • Planning & Organising
  • Continuous improvement & innovation
  • Teamwork and Building Partnerships
  • Communication skills

Application deadline: 31 Aug 2019

Cathay Pacific is an Equal Opportunities Employer. Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only. Candidates not notified within eight weeks may consider their application unsuccessful. All related information will be kept in our file for up to 24 months. A copy of our Personal Information Collection Statement will be provided upon request by contacting our Data Protection Officer.

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