Role Introduction
Reports To: Executive Secretary, DGT
The Administrator assists the Executive Secretary and provides secretarial and administrative support to the General Manager, DGT. The Administrator ensures that services are provided in an effective and efficient manner. Besides the departmental administrative support, the incumbent will also help facilitate department’s event, or any administrative tasks related to the department’s daily operations.
Key Responsibilities
- Provide full spectrum of administrative support to section heads, managers and team members as well as external consultants / service providers, including managing meeting appointments and duty travel arrangements such as flight availability check, ticket issuance and hotel accommodations.
- Coordinate and assist with department related duties including arrangements and correspondences with internal and external parties
- Coordinates department’s regular and ad-hoc events and meetings, including the end to end process owner meetings.
- Handle gifts, travel and other voucher arrangements for guests or any external parties
- Handle any ad-hoc requests from section heads and managers
- Handle and follow up on e-Procurement and invoicing
- Handle payment input in system including overtime or other payments if required
- Maintain department’s records keeping including filing system and data management
- Liaise and follow up with facility management for any office facilities & management issues
- Coordinate the ordering and distribution of office equipment including computers, mobiles as well as stationery, name cards and any other items
- Handle the applications for, and cancellation of, access to various IT systems and access rights for department’s team members
- Assist with office renovations or relocations if necessary
- Ensure smooth running of daily office administration
Requirements
- HKCEE / HKDSE with formal secretarial training or equivalent qualification
- Minimum 3 years of secretarial/ administration experience
- Strong planning and organizing skills and attentive to details
- Ability to work independently and a good team player
- Fluent in both written and spoken English and Chinese
- Proficiency in MS Office (Word, Excel, PowerPoint and Chinese Word Processing)
Personal & Application Information
Cathay Pacific is an Equal Opportunities Employer. Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only. Candidates not notified within eight weeks may consider their application unsuccessful. All related information will be kept in our file for up to 24 months. A copy of our Personal Information Collection Statement will be provided upon request by contacting our Data Protection Officer.
Please note that with effect from 1 June 2022 onwards, all Cathay employees and contractors who work in Cathay City and all other Cathay Group Company premises in Hong Kong must have received a third dose of COVID 19 vaccine. Being tested regularly for COVID-19 is not an option. Consideration will be given to those who are unable to get vaccinated for valid medical reasons
