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Legal and Compliance Administration Officer

  • Corporate Services
  • Hong Kong Special Administrative Region of China
  • Cathay Pacific

Reports to: Group General Counsel
Department: Group Legal & Compliance (CRM)

Group Legal & Compliance is responsible for advising on legal and compliance issues across the Cathy Pacific Group.

Key Responsibilities:

As the Legal and Compliance Administration Officer, you will provide general administrative support and assistance to the team, including:

  • Having primary responsibility for managing Tracker - the web-based system which is used to maintain legal matter information and handle electronic invoices from law firms.  This includes learning how to use the system, data entry, liaising with law firms and CX Group Departments and answering any questions they may have in relation to how to use the system, to provide training to CX Group Departments on how to use the system, generating reports relating to legal spend and undertaking preliminary analysis of legal spend against the legal budget
  • Tracking and monitoring agreed law firms rates and agreed fee proposals with law firms to ensure the CPA Group is not charged more than what has been the agreed
  • Tracking and monitoring legal spend with external law firms against the CPA Group legal fee budget
  • Organise and maintain files
  • Liaise with external legal advisors and other service providers about their services
  • Interact with CX Group Departments and CX Group Companies as required 
  • Update Group Legal & Compliance team’s resources and materials as required
  • Provide general office administration and management support
  • Maintaining Group Legal & Compliance files of current cases and matters
  • Coordinate litigation and document retention requirements

Requirements:

  • A minimum of 5 years general working experience as an administrator or secretary
  • High proficiency in office applications (including Word, PowerPoint, Excel and Sharepoint)
  • High proficiency in English and Chinese
  • High attention to detail and organization
  • Ability to work flexibly and on multiple tasks
  • Excellent communication skill to interact with internal clients and external legal advisors

Application Deadline:21 January 2020

Cathay Pacific is an Equal Opportunities Employer. Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only. Candidates not notified within eight weeks may consider their application unsuccessful. All related information will be kept in our file for up to 24 months. A copy of our Personal Information Collection Statement will be provided upon request by contacting our Data Protection Officer.

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